This privacy statement explains the nature, scope and purpose of the processing of personal data (hereinafter referred to as "data") within our online offer and its related websites, functions and content, as well as external online presence, such as our Social Media Profile (hereafter collectively referred to as "online offer"). With regard to the terms used, such as "processing" or "responsible", we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).
Women's Refuge Coordination eV
Tucholskystraße 11
10117 Berlin, Germany
Represented by:
Chair: Stefanie Leich
Contact:
Telephone: +49 30 – 338 43 42 – 0
Fax: +49 30 – 338 43 42 – 19
Email: info(at)frauenhauskoordinierung.de
Managing Directors
Sibylle Schreiber
Link to Imprint
- Inventory data (e.g., names, addresses).
- Contact data (eg., e-mail, telephone numbers).
- Content data (eg., text input, photographs, videos).
- Usage data (eg., visited websites, interest in content, access times).
- Meta / communication data (eg., device information, IP addresses).
Visitors and users of the online offering (Hereinafter, we also collectively refer to these affected individuals as 'users').
- Provision of the online offer, its functions and content.
- Answering contact requests and communicating with users.
- Safety measures.
- Reach measurement / marketing
"Personal data" refers to any information relating to an identified or identifiable natural person (hereinafter referred to as the 'data subject'); an identifiable natural person is one who can be identified, directly or indirectly, particularly by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie), or one or more specific factors expressing the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
"Processing" encompasses any operation or set of operations performed on personal data, with or without automated means. This term is broad and includes practically any handling of data.
"Pseudonymization" is the processing of personal data in a way that the data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
"Profiling" refers to any form of automated processing of personal data to evaluate certain personal aspects relating to a natural person, particularly to analyze or predict aspects concerning job performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements of that natural person.
The "controller" refers to the natural or legal person, authority, agency, or other body which alone or jointly with others determines the purposes and means of the processing of personal data.
The "processor" is a natural or legal person, authority, agency, or other body processing personal data on behalf of the controller.
In accordance with Art. 13 DSGVO we inform you about the legal basis of our data processing. Unless the legal basis in the data protection declaration is mentioned, the following applies: The legal basis for obtaining consent is Art. 6 para. 1 lit. a and Art. 7 DSGVO, the legal basis for the processing for the performance of our services and the execution of contractual measures as well as the response to inquiries is Art. 6 para. 1 lit. b DSGVO, the legal basis for processing in order to fulfill our legal obligations is Art. 6 para. 1 lit. c DSGVO, and the legal basis for processing for the protection of our legitimate interests is Art. 6 para. 1 lit. f DSGVO. In the event that vital interests of the data subject or any other natural person require the processing of personal data, Art. 6 para. 1 lit. d DSGVO as legal basis.
We take appropriate technical measures in accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the different likelihood and severity of the risk to the rights and freedoms of individuals and organizational measures to ensure a level of protection appropriate to the risk.
Measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as their access, input, disclosure, availability and separation. We have also set up procedures to ensure the enjoyment of data subject rights, data deletion and data vulnerability. Furthermore, we consider the protection of personal data already in the development, or selection of hardware, software and procedures, according to the principle of data protection by technology design and by privacy-friendly default settings (Article 25 DSGVO).
If, in the context of our processing, we disclose data to other persons and companies (contract processors or third parties), transmit them to them or otherwise grant access to the data, this will only be done on the basis of a legal permission (eg if a transmission of the data to third parties, as to payment service providers, in accordance with Art. 6 para. 1 lit. b DSGVO is required to fulfill the contract), you have consented to a legal obligation or on the basis of our legitimate interests (eg the use of agents, webhosters, etc.).
If we commission third parties to process data on the basis of a so-called "order processing contract", this is done on the basis of Art. 28 DSGVO.
If we process data in a third country (ie outside the European Union (EU) or the European Economic Area (EEA)) or in the context of the use of third party services or disclosure or transmission of data to third parties, this will only be done if it is to fulfill our (pre) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only in the presence of the special conditions of Art. 44 et seq. DSGVO. This means, for example, that the processing takes place on the basis of special guarantees, such as the officially recognized level of data protection (eg for the USA through the "Privacy Shield") or compliance with officially recognized special contractual obligations (so-called "standard contractual clauses").
You have the right to request a confirmation as to whether the data in question are being processed and to provide information about this data as well as further information and a copy of the data in accordance with Art. 15 DSGVO.
You have accordingly. Art. 16 DSGVO the right to demand the completion of the data concerning you or the correction of the incorrect data concerning you.
In accordance with Art. 17 DSGVO, they have the right to demand that the relevant data be deleted immediately, or, alternatively, to require a restriction of the processing of data in accordance with Art. 18 DSGVO.
You have the right to demand that the data relating to you provided to us be obtained in accordance with Art. 20 DSGVO and to be transmitted to other persons responsible.
You have gem. Art. 77 DSGVO the right to file a complaint with the competent supervisory authority.
You have the right to grant consent in accordance with. Art. 7 para. 3 DSGVO with effect for the future
You may at any time object to the future processing of your data in accordance with Art. 21 GDPR. The objection may in particular be made against processing for direct marketing purposes.
"Cookies" are small files that are stored on users' computers. These files can contain various information. A cookie's primary purpose is to store information about a user (or the device where the cookie is stored) during or after their visit within an online service. Temporary cookies, also known as "session cookies" or "transient cookies," are cookies that are deleted after a user leaves an online service or closes their browser. Such a cookie might store the contents of a shopping cart in an online store or a user's login status. "Permanent" or "persistent" cookies, on the other hand, remain stored even after the browser is closed. For instance, they can retain the login status when users revisit the site after several days. Additionally, such cookies can store user interests for audience measurement or marketing purposes.
"Third-party cookies" refer to cookies offered by providers other than the operator responsible for the online service. Conversely, if they are only the operator's cookies, they are called "first-party cookies."
We may use both temporary and permanent cookies and provide information about this in our privacy policy.
If users do not want cookies to be stored on their computer, they are advised to deactivate the corresponding option in their browser's system settings. Stored cookies can be deleted in the browser's system settings. However, disabling cookies may result in functional limitations within this online service.
A general contradiction against the use of the cookies used for the purpose of online marketing can in a variety of services, especially in the case of tracking, on the US side http://www.aboutads.info/choices/ or the EU side http://www.youronlinechoices.com/ be explained. Furthermore, the storage of cookies can be achieved by switching them off in the browser settings. Please note that in this case not all functions of this online offer can be used.
The data processed by us are deleted or restricted in accordance with Art. 17 and 18 DSGVO. Unless explicitly stated in this privacy policy, the data stored by us are deleted as soon as they are no longer required for their purpose and the deletion does not conflict with any statutory storage requirements. Unless the data is deleted because it is required for other and legitimate purposes, its processing will be restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax reasons.
According to legal requirements in Germany, the retention takes place in particular for 10 years according to §§ 147 para. 1 AO, 257 para. 1 no. 1 and 4, para. 4 HGB (books, records, management reports, accounting documents, trading books, for taxation relevant Documents, etc.) and 6 years according to § 257 para. 1 No. 2 and 3, para. 4 HGB (commercial letters).
According to legal regulations in Austria the storage takes place in particular for 7 J according to § 132 para. 1 BAO (accounting documents, receipts / invoices, accounts, receipts, business papers, statement of income and expenses, etc.), for 22 years in connection with real estate and for 10 years of documentation related to electronically provided services, telecommunications, broadcasting and television services provided to non-entrepreneurs in EU Member States for which the Mini-One-Stop-Shop (MOSS) is used.
We process the data of our members, supporters, interested parties, customers, or other individuals in accordance with Art. 6(1)(b) GDPR if we offer them contractual services or act within an existing business relationship, for example, towards members, or if we ourselves are recipients of services and donations. Otherwise, we process the data of affected individuals in accordance with Art. 6(1)(f) GDPR based on our legitimate interests, such as administrative tasks or public relations.
The data processed in these cases, their type, scope, purpose, and necessity of processing, are determined by the underlying contractual relationship. This typically includes basic personal data (e.g., name, address, etc.), contact details (e.g., email address, phone number, etc.), contract data (e.g., services used, shared content and information, names of contact persons), and if we offer fee-based services or products, payment details (e.g., bank account information, payment history, etc.).
We delete data that is no longer necessary for the fulfillment of our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we retain data for as long as it may be relevant to business transactions or with regard to any warranty or liability obligations. The necessity of data retention is reviewed every three years; otherwise, legal retention obligations apply.
We process the applicant data only for the purpose and in the context of the application process in accordance with the legal requirements. The processing of the applicant data takes place in order to fulfill our (pre) contractual obligations in the context of the application process within the meaning of Art. 6 para. 1 lit. b. DSGVO Art. 6 para. 1 lit. f. DSGVO insofar as the processing of data is necessary for us eg in the context of legal procedures (in Germany additionally § 26 BDSG applies).
The application process requires applicants to provide us with the applicant data. The necessary applicant data are, as far as we offer an online form marked, otherwise result from the job descriptions and basically include the information on the person, postal and contact addresses and the application documents, such as cover letter, CV and the certificates. In addition, applicants can voluntarily provide us with additional information.
By submitting the application to us, the applicants agree to the processing of their data for the purposes of the application process in accordance with the nature and scope set forth in this Privacy Policy.
Insofar as special categories of personal data within the meaning of Art. 9 para. 1 DSGVO are voluntarily provided in the context of the application process, their processing is additionally carried out in accordance with Art. 9 para. 2 lit. b DSGVO (eg health data, such as disability or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 para. 1 DSGVO are requested from applicants in the context of the application process, their processing is additionally carried out in accordance with Art. 9 para. 2 lit. a GDPR (eg health data, if necessary for the profession).
If provided, applicants can submit their applications to us via an online form on our website. The data will be encrypted and transmitted to us according to the state of the art.
Furthermore, applicants can send us their applications via e-mail. However, please note that e-mails are generally not sent in encrypted form and that applicants themselves must provide encryption. We can therefore take no responsibility for the transmission of the application between the sender and the reception on our server and therefore recommend rather to use an online form or the postal delivery. Instead of applying via the online form and e-mail, applicants still have the opportunity to send us the application by post.
The data provided by the applicants may be further processed by us in the event of a successful application for employment purposes. Otherwise, if the application for a job offer is not successful, the applicants' data will be deleted. Applicants' data will also be deleted if an application is withdrawn, which the applicants are entitled to at any time.
The cancellation is subject to a legitimate cancellation of the candidate, after the expiration of a period of six months, so that we can answer any follow-up questions to the application and meet our obligations under the Equal Treatment Act. Invoices for any reimbursement of travel expenses are archived in accordance with the tax regulations.
With the following information, we inform you about the content of our newsletter, as well as the registration, dispatch, and statistical analysis procedures, along with your right to object. By subscribing to our newsletter, you agree to receive it and accept the described procedures.
Newsletter Content: We send newsletters, emails, and other electronic notifications containing promotional information (hereinafter referred to as "newsletter") only with the recipients' consent or legal permission. If the contents of the newsletter are specifically described during the registration, they are decisive for users' consent. Otherwise, our newsletters contain information about our services and us.
Double Opt-In and Logging: Registration for our newsletter occurs via a double opt-in procedure. That means after registration, you'll receive an email asking you to confirm your subscription. This confirmation is necessary to prevent someone from registering with other people's email addresses. Newsletter subscriptions are logged to meet legal requirements. This includes storing the registration and confirmation times, as well as the IP address. Changes to your data stored by the shipping service provider are also logged.
Registration Data: To sign up for the newsletter, providing your email address is sufficient. Optionally, we ask for your name for personal addressing in the newsletter.
Newsletter Dispatch and Analysis: The dispatch of the newsletter and associated performance measurement are based on the recipients' consent according to Art. 6(1)(a), Art. 7 GDPR, in conjunction with § 7(2) No. 3 UWG, or if consent is not required, based on our legitimate interests in direct marketing according to Art. 6(1)(f) GDPR in conjunction with § 7(3) UWG.
Logging the registration procedure is based on our legitimate interests according to Art. 6(1)(f) GDPR. Our interest lies in employing a user-friendly and secure newsletter system that serves both our business interests and meets user expectations, while also allowing us to provide evidence of consent.
Cancellation/Revocation: You can cancel the receipt of our newsletter at any time, i.e., revoke your consent. You'll find an unsubscribe link at the end of each newsletter. We can store unsubscribed email addresses for up to three years based on our legitimate interests before deleting them, to demonstrate prior consent. The processing of this data is limited to the purpose of potential defense against claims. An individual deletion request is possible at any time, provided the previous existence of consent is confirmed simultaneously.
The hosting services we utilize are for providing the following services: infrastructure and platform services, computing capacity, storage space and database services, email delivery, security services, as well as technical maintenance services that we employ for the operation of this online offering.
In doing so, we or our hosting provider process inventory data, contact details, content data, contract data, usage data, meta and communication data of customers, interested parties, and visitors to this online offering based on our legitimate interests in an efficient and secure provision of this online service pursuant to Art. 6(1)(f) GDPR in conjunction with Art. 28 GDPR (conclusion of a data processing agreement).
We, or our hosting provider, collects based on our legitimate interests within the meaning of Art. 6 para. 1 lit. f. DSGVO Data on every access to the server on which this service is located (so-called server log files). The access data includes name of the retrieved web page, file, date and time of retrieval, amount of data transferred, message about successful retrieval, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider ,
Logfile information is stored for security reasons (eg to investigate abusive or fraudulent activities) for a maximum of 7 days and then deleted. Data whose further retention is required for evidential purposes shall be exempted from the cancellation until final clarification of the incident.
As part of Matomo's range analysis, the following data is processed on the basis of our legitimate interests (ie interest in the analysis, optimization and economic operation of our online offer as defined in Art. 6 para. 1 lit. DSGVO): the type of browser you use and the browser version, the operating system you are using, your country of origin, the date and time of the server request, the number of visits, how long you have spent on the site, and the external links you have activated. The IP address of the users is anonymized before being saved.
Matomo uses cookies that are stored on users' computers and that allow an analysis of how users use our online offerings. In this case, pseudonymous user profiles of the processed data can be created. The cookies have a retention period of one week. The information generated by the cookie about your use of this website will only be stored on our server and will not be passed on to third parties.
Users can object to the anonymized data collection by the program Matomo at any time with effect for the future by clicking on the link below. In this case, a so-called opt-out cookie is stored in your browser, with the result that Matomo no longer collects any session data. If users delete their cookies, however, this means that the opt-out cookie is also deleted and must therefore be reactivated by the users.
The logs containing the users' data will be deleted after 6 months at the latest.
We integrate functional and content elements into our online offer that are obtained from the servers of their respective providers (hereinafter referred to as "third-party providers"). These can be, for example, graphics, videos or city maps (hereinafter uniformly referred to as "content" ).
Die Einbindung setzt immer voraus, dass die Drittanbieter dieser Inhalte die IP-Adresse der Nutzer verarbeiten, gives sie ohne die IP-Adresse die Inhalte nicht an deren Browser senden könnten. Die IP-Adresse ist damit für die Darstellung dieser Inhalte oder Funktionen erforderlich. Wir bemühen uns, nur solche Inhalte zu verwenden, deren jeweilige Anbieter die IP-Adresse lediglich zur Auslieferung der Inhalte verwenden. Drittanbieter können ferner sogenannte Pixel-Tags (unsichtbare Grafiken, auch als "Web Beacons" bezeichnet) für statistische oder Marketingzwecke verwenden. Durch die "Pixel-Tags" können Informationen, wie der Besucherverkehr auf den Seiten dieser Webseite, ausgewertet werden. Die pseudonymen Informationen können ferner in Cookies auf dem Gerät der Nutzer gespeichert werden und unter anderem technische Informationen zum Browser und zum Betriebssystem, zu verweisenden Webseiten, zur Besuchszeit sowie weitere Angaben zur Nutzung unserenden aldendendendendendendendendendenden allenden wenden alchemden wencheen wenn
Notes on legal bases: If we ask users for their consent to the use of third-party providers, the legal basis for the processing of data is the consent. Otherwise, users' data will be processed based on our legitimate interests (ie interest in efficient, economical and recipient-friendly services). In this context, we would also like to draw your attention to the information on the use of cookies in this privacy policy.
Further information on processing processes, procedures and services:
Purpose and legal basis: We process your data for the purpose of receiving donations based on your consent in accordance with Art. 6 (1) (a) GDPR. You can revoke this consent at any time with future effect in accordance with Art. 7 (3) GDPR. We only collect the data necessary to process the donation. To prevent unauthorized third-party access to your personal data, especially financial data, the data is transmitted via an encrypted SSL (Secure Socket Layer) internet connection and is secure at all times.
We use external payment service providers to process donations. You will find these below, along with the corresponding information on the processing of your personal data. Personal data that is absolutely necessary for contract processing will be passed on to service providers commissioned by us. These include the following categories of service providers:
SEPA direct debit (respective house bank)
PayPal
View
American Express
Mastercard
On our website, we offer users the opportunity to make online donations. If a user chooses this option, the data entered into the corresponding form will be transmitted to us. The submitted data will be stored for three months after the end of the project for which the donation request was made, after which it will be deleted.
The form is provided by www.betterplace.org The data entered is therefore transmitted directly via an encrypted SSL connection to betterplace and the technical service providers used by betterplace to provide the form in order to process the donation request. The data will not be shared with any other third parties. The following data is collected via the form:
Full name (last name, first name) with salutation (optionally title and company name); address (street, house number, city, postal code, country); email address; bank details (IBAN); donation details (recipient, amount, donation/purpose, donation receipt requested). Additionally, for donations via credit card: card type, card number, CVV/CVC security number, credit card expiration date.
Donation receipts are issued via betterplace in accordance with the regulations applicable to betterplace.
The collected data is required to process and execute the donation request. The user's email address is required to confirm receipt of the donation request. The data will not be used for any other purposes. The legal basis for the processing of the data is Art. 6 (1) (b) GDPR.
The betterplace privacy policy applies.
https://www.betterplace.org/c/regeln/datenschutz
We use the translation service GTranslate to display our content in multiple languages.
Data processing:
When using the translation function, only the website content is translated and delivered via the Translation Delivery Network (TDN). The visitor's IP address is only forwarded for technical purposes and is not stored. No analysis, tracking, or transfer of visitor data to third parties takes place.
Cookies:
If automatic language recognition is enabled, a functional cookie is set to store whether the language has already been automatically changed. This cookie does not contain any personal data.
Cache:
Website content is cached for a maximum of 24 hours to speed up translation delivery. This feature can be disabled at any time.
Legal basis:
The use is based on your consent (Art. 6 (1) (a) GDPR) or our legitimate interest in barrier-free accessibility (Art. 6 (1) (f) GDPR).
More information about cycling in the Leipzig Region as well as more interesting routes: https://gtranslate.io/privacy-policy
The following federal associations are members of the Women’s Shelter Coordination Association
Translation provided by GTranslate. Using the translation function, texts from our website will be translated into other languages. For details on data protection, see our Privacy Policy.
